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Posted: Friday, March 9, 2018 12:13 PM


The Johnson & Johnson Law Department is recruiting for an Administrative Assistant, to support the DePuy Synthes legal team in West Chester, PA.

Caring for the world, one person at a time has inspired and united the people of Johnson & Johnson for over 125 years. We embrace research and science -- bringing innovative ideas, products and services to advance the health and well-being of people. Employees of the Johnson & Johnson Family of Companies work with partners in health care to touch the lives of over a billion people every day, throughout the world.

With $76.5 billion in 2017 sales, Johnson & Johnson is the world's most comprehensive and broadly-based manufacturer of health care products, as well as a provider of related services, for the consumer, pharmaceutical, and medical devices markets. There are more than 265 Johnson & Johnson operating companies employing approximately 126,500 people and with products touching the lives of over a billion people every day, throughout the world. If you have the talent and desire to touch the world, Johnson & Johnson has the career opportunities to help make it happen.

Thriving on a diverse company culture, celebrating the uniqueness of our employees and committed to inclusion. Proud to be an equal opportunity employer.


This position will provide support to four patent attorneys, a regulatory attorney, a DePuy Synthes board attorney, and a senior contract manager. The position will report to the VP IP Law for DePuy Synthes Trauma, Cranio-Maxillofacial (CMF), Biomaterials and Veterinary. The Administrative Assistant will be responsible for the following:

  • Maintain attorneys' and contract manager’s calendars and contacts in Outlook.
  • Schedule meetings, including web-based meetings, arrange for conference rooms, including requesting appropriate meals/beverages and equipment needs, as well as preregistering visitors for building security purposes.
  • Make copies, email, scan, and/or fax correspondence or other printed matter.
  • Electronically file incoming and outgoing correspondence and other documents.
  • Prepare Fed Ex/UPS labels for mailings.
  • Maintain chronological correspondence files (if applicable), and maintain directories of various documents, as requested.
  • Responsible for attorneys’ domestic and international travel arrangements.
  • Prepare electronic expense reimbursement requests and submit invoices for payment.
  • Handle legal documents of a highly confidential nature.
  • Prepare and revise documents, presentations, forms, legal documents, and correspondence.
  • Able to handle a workload that may involve critical deadlines.
  • Communicate with internal and external contacts.
  • Read, prioritize, route and follow-up on incoming communication, e.g., faxes, emails and correspondence.
  • Answer telephone calls at attorney's request and give information to callers, route call to appropriate individual, take messages, and place outgoing calls.
  • Provide support to paralegals, as appropriate, for patent matters
  • Provide research information, including status of applications and patents using Public Patent Application Information Retrieval system (PAIR), the United States Patent and Trademark Office (USPTO) website, and/or the internet, as requested.
  • Handle Continuing Legal Education (CLE) registration for attorneys, as well as payment of various attorneys' dues.

  • A minimum of a high school diploma.
  • An Associate's, Bachelor’s or Master’s degree is preferred.
  • A certificate and/or formalized training as an administrative assistant is preferred.
  • A minimum of 7 years of experience in an office support environment is required.
  • A minimum of 2 years of experience providing Executive, VP or Senior Director level administrative support is required.
  • Prior experience in a corporate law department, law firm, or with legal documents is required.
  • Intermediate to Advanced proficient with Microsoft Office Suite Products to including Word, PowerPoint, Outlook, and Excel is required
  • Lexis and other online search tools is preferred
  • The ability to effectively prioritize work to meet attorneys' and clients' needs is required
  • Individual is required to possess and demonstrate the ability to exercise good judgment, respond well to changing demands and situations, and be a self-starter with the ability to work independently in the absence of the attorneys.
  • Excellent communication skills, accuracy and attention to detail are required.
  • Strong interpersonal skills and the proven ability to work effectively as a team member is required.
  • Flexibility to assist in assigned projects is required.
  • Requires strong organizational skills and the proven ability to multitask and prioritize.
  • Requires a true team player with the ability to work cooperatively with others.
  • Occasional overtime may be required.
  • Travel would be minimal. Less than 5% local travel might be required.

Primary Location
United States-Pennsylvania-West Chester
Depuy Orthopaedics. Inc. (6029)
Job Function
Requisition ID

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• Location: Philadelphia

• Post ID: 64172112 philadelphia is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018